Reports

  • Trainees reporting on activity

  • How do I access reports about my e-learning activity?
      1. Log in
      2. Select the ‘My Activity’ menu option

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      3. Select which report you would like to run.
      4. Enter the filter details.
      5. Choose an output type
        • view on screen
        • create a PDF document for download
        • create a CSV file for importing into a spreadsheet or database application.

      NOTE: In the old Learning Portal and Learning Management System, the distinction between reports and certificates was not clear, so we have tried to simplify it in the new Hub.

      If you need to produce a record of your activity on a particular course (e.g. to demonstrate to a tutor that you have completed some learning), then this is now available by using the ‘Programme/Course Summary’ report in the My Activity Reports section.

       

  • What do I do with my e-learning reports?
    • These reports can be used to show your learning achievements to your current or future employers.

  • How do I record my e-learning activity reports in my e-portfolio?
    • Currently, only the NES Foundation Programme e-portfolio and RCGP Trainee ePortfolio are automatically updated with learning activity on the Hub.

      • If you are a Foundation trainee then you can link your ePortfolio account from an option in the ePortfolio ‘e-Learning’ menu
      • If you are an RCGP trainee, then the link is created for you

      Once you have established the link between your ePortfolio account and your e-LfH account, your ePortfolio will be automatically populated with your e-LfH e-learning activity. This happens once per day early in the morning.

      Once the connection is created, the transfer of data is automatic and each e-Portfolio should have the ability to cancel the connection at any time.

  • Continuing Professional Development (CPD)

  • Does e-LfH award CPD points?
    • e-LfH does not award CPD points. Each programme is developed and maintained through collaboration between e-LfH and a professional body. The professional body determines the value of e-learning and accredits activity. e-LfH provides the evidence through reporting and certificates to support your application to the professional body for CPD points.

      Some programmes have published the CPD allocation on the e-LfH website (www.e-lfh.org.uk/programmes/), however, if you require further information you should contact the relevant professional body.

  • I am from a Trust. How can I get access to activity reports for staff in my organisation?
    • When a user accepts e-LfH’s Terms and Conditions, they permit their activity data to be shared with their Trust. However, e-LfH has to take reasonable precautions to ensure that only appropriate people within the Trust have access to these reports. Therefore, we require users to be authorised by either the Trusts Medical Director or the HR Director before we give them access to the reporting suite.  

      More information about the authorisation process.

  • Reporting at organisation level

  • What is the authorisation process for organisations to run reports on their staff?
    • ** I am from a Trust. How can I get access to activity reports for staff in my organisation?

      When a user accepts e-LfH’s Terms and Conditions, they permit their activity data to be shared with their Trust. However, e-LfH has to take reasonable precautions to ensure that only appropriate people within the Trust have access to these reports. Therefore, we require users to be authorised by either the HR Director, SIRO or Caldicott Guardian before we give them access to the reporting suite. 

      More information about the authorisation process.

      ** What is the authorisation process for organisations to run reports on their staff?

      HEE e-LfH has a suite of reports in the e-LfH Hub developed for staff in Trusts, such as HR Managers, who need to see the learning activity that others in the same organisation have completed.

      The Data Protection Act obligates HEE e-LfH to handle our users’ data in a lawful manner. Therefore, we have inserted a clause in to the Terms and Conditions that states that employing organisations may view the user’s activity record and by accepting the Terms and Conditions, the user agrees to this.

      Before we grant someone the permission to run a report that contains other users’ activity data, we need to know who that person is and that they have a legitimate reason to view other people’s data.

      To achieve this, we ask that one of the following roles within your organisation (HR Director, SIRO, Caldicott Guardian) contacts us to authorise a trust lead who will be responsible for authorising those users within the organisation who should be able to run these reports. In the case of GP surgeries this authorisation should come from the Practice Manager.

      This can be a simple email to support@e-lfh.org.uk saying

      “As the HR Director/SIRO/Caldicott of {Organisation name}, I authorise {user} as the organisations e-LfH reporting lead who will be responsible for nominating/approving who will have the authority to run reports on other individuals in the organisation.”



  • Who will be included in the reports?
    • Each user is asked to set their Place of Work in their user profile. Any users who have the same Place of Work as the person running the report will be included. Therefore, it is important that all users keep this data up to date.

  • What programmes will be included in the reports?
    • The reports being referred to here are identifiable reports i.e. individual staff members will be identified.

      The list of programmes included in those reports can be downloaded in pdf format and is regularly reviewed.
      It should also be noted that additional reports can be run that do not include identifiable information and there is no restriction on the programmes included in these reports.

  • Once I have authorisation to run reports, how do I run a report?
    • Once you have been authorised to run reports for your organisation you will receive an email confirming your access to the reports.

      When you log into the Hub, you will see a new menu option called "Admin".

      Select 'Admin'.

      Select 'Reports'.

      Select 'Run Report' for your chosen report.


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      Enter any parameters required.

      Select the output option.

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